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Purdue Owl Business Cover Letter

Academic Cover Letters

When you're applying for a faculty position with a college or university, the cover letter is your first chance to make a strong impression as a promising researcher and teacher. Below you'll find some strategies for presenting your qualifications effectively in an academic context.

Distinctions between Academic and Business Cover Letters

A cover letter for an academic job has a function similar to one for a business job, but the content differs significantly in quantity and kind. While the general advice for business cover letters—such as tailoring your letter for the specific job and selling your strengths—still applies, a cover letter for an academic position should be long enough to highlight in some detail your accomplishments during your graduate education in research, teaching, departmental service, and so on. The typical letter is thus usually one and a half to two pages long, but not more than two—roughly five to eight paragraphs.

The First Paragraph

In the opening of your letter you need to convey some basic information, such as what specific position you are applying for (using the title given in the job notice) and where you learned of the opening. Since a cover letter is a kind of persuasive writing (persuading a hiring committee to include you on a list of candidates for further review), the first paragraph of your letter should also make the initial claim as to why you are a strong candidate for the position.

Tailoring for Your Audience

In an academic context knowing your audience means reading the job notice carefully and knowing the type of institution to which you are applying. Most graduate students have studied a broad range of material within their discipline before specializing in a narrow field for the dissertation project. Since it is rare to find a job notice specifying your exact qualifications, you need to emphasize those aspects of your graduate training that seem particularly relevant to the position advertised.

  • Job notice: If you've written a political science dissertation on populism in early twentieth-century US national politics, you probably won't respond to a notice seeking a specialist in international politics during the Cold War. But you may wish to apply for a position teaching twentieth-century US political parties and movements. In this case you would want to stress the relevance of your dissertation to the broad context of twentieth-century US politics, even though the study focuses narrowly on the pre-World War I period. You might also highlight courses taken, presentations given, or other evidence of your expertise that corresponds to the job notice.
  • Type of institution: Often the job notice will provide a brief description of the college or university, indicating such factors as size, ownership (public, private), affiliation (religious, nonsectarian), geography (urban, suburban, rural), and so on. These factors will influence the kind of information emphasized in your letter. For example, for a job at a small liberal arts college that focuses on undergraduate teaching, you would emphasize your teaching experience and pedagogical philosophy early in the letter before mentioning your dissertation. On the other hand, for a job at a large research university you would provide at least one detailed paragraph describing your dissertation early in the letter, even indicating your plans for future research, before mentioning your teaching and other experience.

Other Advice

If you're still working on your dissertation, you should mention somewhere in the letter when you expect to be awarded the Ph.D., even being as specific as to mention how many chapters have been completed and accepted, how many are in draft version, and what your schedule for completion is. Last-paragraph tips include the following:

  • Mention your contact information, including a phone number where you can be reached if you will be away during a holiday break.
  • If you will be attending an upcoming major professional conference in your field, such as the MLA convention for language and literature professionals, indicate that you will be available for an interview there. Be sure to mention that you are available for telephone or campus-visit interviews as well.
  • If you have some special connection to the school, type of institution, or region, such as having attended the school as an undergraduate or having grown up in the area, you may wish to mention that information briefly at some point.
  • Mention your willingness to forward upon request additional materials such as writing samples, teaching evaluations, and letters of recommendation.

Job seekers at Purdue University may find value in the Purdue Career Wiki.

Cover Letters Part 1

This resource was written by Allen Brizee.
Last edited by Allen Brizee on July 31, 2009 .

Summary:
This resources explains what your cover letter should look like and what your cover letter should accomplish.

What should my cover letter look like?

Your cover letter should be one page and single-spaced. Your letter should have 1-inch margins all the way around the page. Your cover letter text font should match your résumé’s text font. Lastly, your letter should also follow a business letter format. You have three options:

Block format – the text of the entire letter is left justified (against the left margin)

Click here to see an example of block format on the Purdue OWL.

Modified block – the body text of the letter is left justified, but the date and closing are tabbed to the center point

Click here to see an example of modified block format on the Purdue OWL.

Semi-Block – the body text of the letter is left justified except for the first sentence of the paragraphs. The date and closing are tabbed to the center point

Click here to see an example of semi-block format on the Purdue OWL.

The example cover letters available with this resource show all of these formats. Regardless of which format you choose, your cover letter should follow some general content guidelines.

What should my cover letter accomplish?

Your cover letter should

  • Show the employer you have tailored the letter to the company and to the job you want
  • Explain your experiences in a clear, story-like format that works with the information in your résumé
  • Explain in detail your experiences/skills that relate to the job you want
  • Explain in detail how your experiences/skills will help you help the employer and fulfill the job requirements
  • Provide an example of your communication skills.


Click here to download the PDF file containing sample résumés and employment letters.

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