A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.
- Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
- Do use the hiring manager’s name if you can find it. The example below is addressed to Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
- Don’t be too general. Our example mentions building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was friendly” or good with people,” she’d have been less likely to catch the reader’s attention.
- Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.
Administrative Assistant Advice
The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.
Cover Letter Tips for Administrative Assistant
Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.
1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.
2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.
3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.
4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.
5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.
Administrative Assistant Job Seeking Tips
Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.
1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.
2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.
3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.
4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.
5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.
The two cover letters on this page are for an administrative assistant and executive assistant. Both applicants are seeking a managerial position. These cover letters have been written based on real resume samples hosted on our website.
Table of Contents
- Administrative Assistant Cover Letters
- Executive Assistant Cover Letters
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Both of the letters on this page follow our professionally-written cover letter templates.
SEE ALSO > How to Write an Excellent Resume
Administrative Assistant Cover Letters
The cover letters below are based on the resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.
The cover letters below include three bullet points that highlight the applicant’s past work experience. Download the template pack below and use the samples to help you customize your own cover letter.
Click Here to Download Our
Cover Letter Template Pack
[341 Company Address
Company City, State, xxxxx
Dear Mr./Ms./Mrs. [Hiring Manager’s Name],
Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.
At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:
- Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
- Maintain utmost discretion when dealing with sensitive topics
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.
My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.
I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.
SEE ALSO › Downloadable Resume Templates
Executive Assistant Cover Letters
The cover letters below are based on the executive assistant resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.
The executive assistant cover letters below discuss the applicant’s skills that match the employer’s specific job requirements. Download a template style — Park, Elegant, or Classic — and begin customizing it to match your resume.
Click Here to Download Our
Executive Assistant CL Template Pack
[341 Company Address
Company City, State, xxxxx
Dear Mr./Mrs./Ms. [Hiring Manager’s Name],
Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly. According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.
In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties, and more, with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:
- Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
- Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
- Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)
I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, but also maintain an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.
I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.