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How To Create A Cover Letter In Word

When you need to write a cover letter for a job, you can save a step or two by starting from a template. A template will give you a “fill in the blank” format you can use to create your own letter to use to send with your resume to apply for a job.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs.

Google Docs also has free template samples available for letters and resumes.  Using these templates can help you feel confident that you are properly writing and formatting your cover letter.

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples. You can find a selection of cover letters and other employment letters stored in the Templates/Letters section of Microsoft Word.

To Access Cover Letters From Your Computer:

Open Microsoft Word, then click on:

  • File
  • New
  • Templates or New from Template

Click on either:

  • Templates on Office Online (browse a large selection) or
  • Templates on My Computer
  • Letters (a variety of cover letter templates)

How To Access the Microsoft Cover Letter Templates

You can use Microsoft Office Online, which is free, to get a template to use that is editable online.

Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You’ll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.

There are also sets, which include matching resumes and cover letters, available to use.

Use the Cover Letter Template to Create a Customized Cover Letter

Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter. The template will include all the relevant information you need to include in your document. Simply change the generic version to include your personal and professional information.

It’s a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description.

Double-check to make sure there is none of the template information left in your final saved version.

Carefully proofread for grammar and typographical errors before saving and sending your cover letter. Here are tips for saving your cover letter document file.

More Templates for Resumes and Letter

More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters.

Please Note: Not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.


You can't list Microsoft Word 2007 on your payroll, but you’ll find that Word’s templates can be workhorses all the same. Choose a Word template such as a cover letter when you don’t want to be bothered with all the setup that comes with creating a professional-looking piece from scratch, including adding design elements, spacing out address lines and knowing what text goes where. All of Word’s templates are completely customizable, which means you can add touches like your corporate logo and digital signature.

1. Launch Word 2007 and click the Office button.

2. Click “New,” then click “Installed Templates.”

3. Scroll the menu on the left side of the window to “Cover Letters” and double-click the one you wish to use. You can also type “Cover Letter” or just “letter” into the search bar at the top of the “Installed Templates” window to see other options available on Microsoft Office Online. An internet connection is required to access these cover letters.

4. Click into the main message area of the cover letter and type or paste in your text. Make additional changes and additions as desired, such as populating all of the text fields and adding your logo using the "Insert" tab's "Picture" button.


  • To access cover letter templates you’ve created yourself instead of the templates shipped with Word 2007, click the Office button, click “Open” and browse to the template. To narrow your search, click “All Word Templates” in the “Files of type” menu. Note that if you make changes to an existing template, re-save it with a different file name so as not to overwrite the original.
  • Cover letter templates are also available in Microsoft Office’s release after 2007, the 2010 Office Suite. This version replaced the Office button with the “File” tab. The rest of the process for accessing cover letter templates is the same.

About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

Photo Credits

  • Hemera Technologies/PhotoObjects.net/Getty Images

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